Instructions for Speakers

All speakers are requested to come to the Speaker Ready Area 1 hour before their presentations.

Presentation Time

Session	Presentation (min.)	Discussion (min.)	Total (min.)
Oral (Free Papers)	8	4	12
Video session	10	4	14

*All speakers are to observe their presentation time.

Presentation Information

Oral (Free Papers):

• All speakers should use a windows PC the congress secretariat provides.
• All speakers are requested to prepare their presentation data in PowerPoint 2003 or 2007 and submit them via a CD-R or a USB flash memory.
• All presentation files are to be named as : 3 digit presentation number _ name of presenter.ppt (If Windows 2007, pptx).
• Registered presentation data are to be erased with the responsibility of the congress secretariat.
• All Macintosh users should bring their own Macintoshes.

Video Session:

• You should bring your own Windows PC.
• Please turn off the screen- saver or energy saving mode beforehand.

Equipment:

• Each oral session room will be equipped with a Windows PC, a projector, a screen, a table microphone and a laser pointer.
• The operating system will be Windows XP Professional, and software will include: Microsoft PowerPoint 2003 and 2007.

Speaker Ready Area:

• The areas will be open during the following hours:

• All speakers should check their presentation 1 hour in advance to verify the presentation will function on the equipment provided.
• Speakers will use PowerPoint presentations. All presentations will be loaded onto a server (in the Speaker Ready Area) and distributed to the appropriate session room at the appropriate time via a LAN.

PowerPoint Presenters:

• Bring your presentation on a Windows readable USB flash Drive or CD-ROM.
• If you create a CD, make sure that you close or “finalize” your session. If you omit this step, you cannot access the CD from any other computer.
• When building your presentation, use standard fonts (e.g., Times Roman, Helvetica, Arial, New Times Roman), basic fonts are included on the session room PC but if an unusual font is used it may not translate.
• Include in the same folder as your presentation, any external files utilized, e.g. movie files. Copy the entire folder to the USB flash Drive or CD ROM.
• Video clips (other than certain animated gif files) are not embedded in PowerPoint presentations; you will need to bring the separate video files with you and submit them along with your presentation.
• Test your presentation on a separate PC compatible computer to insure fonts are standard and components such as movies are included rather than merely linked in your presentation.
• The computers in the session room and speaker ready area will support Windows PC only. (No Macintosh Computers)

Users of Macintosh Computers:

• You should bring your own Macintosh because there are many issues that can arise when PowerPoint files created on a Mac are run on a Windows PC.

Laptops:

• Speakers using their own laptops MUST HAVE a VGA D-sub15pin female output. Some laptops have special video output cables to get to the D-sub15pin required for connecting to external monitors and data projectors. If this cable is not with the laptop being used there is no way to connect to a Data Projector. The laptop output resolution should be no more than XGA (1024×768). The native resolution on the data projectors is 1024×768 so higher resolutions will force the data projector into a compression mode possibly losing some information or not projecting.

Slide Projection of 2x2 slides and Overhead Projectors are NOT provided.

Poster Viewing Information

Guidelines for Poster Viewing:

• Posters are to be replaced everyday.
• Please mount posters on designated board (90×210 cm) and remove them after discussion. Posters not removed by the designated time will be removed by the congress secretariat.
• Poster size should be A0 (841 wide×1189mm high).
• Your poster number will be on your assigned board.
• Pins for mounting will be available at each board.
• Presenters are requested to stand in front of their poster panels during the designated discussion time.

Schedule:

Presenters are requested to follow the schedule below in mounting their poster on their assigned board.

Posters:

Discussion:

Presenters are requested to be in front of their poster panel during the discussion time on the appointed day and time.

Notes:

• Poster should be brought to the congress and not mailed, as the Organizing Committee cannot be responsible for loss or mishandling.
• Presenters are responsible for posting and removing their own materials.
• Audio-Visual equipment may not be used.

Instructions for Chairpersons

Oral (Free Papers) and Video session

All chairpersons are requested to come to the “Next chairpersons' seat” (the front row on your right side) of the session room no later than 15 minutes prior to the beginning of the session.
All chairpersons are asked to ensure that all sessions start on time and finish punctually as scheduled.

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